RESORTIFY PROPERTY MANAGEMENT SYSTEM
Every stay.
One clear view.
Resortify brings reservations, room availability, guest check-in, housekeeping, and billing into Odoo. An intuitive, responsive web application built for hospitality teams.
THE OPERATIONAL LOOP
From initial enquiry to clean, available room.
Every stay follows a clear, verifiable loop ensuring rooms are never double-booked and never released dirty.
Capture Guest Interest
Draft bookings capture guest contact information, arrival/departure dates, requested room category, and adult/child counts without blocking availability prematurely.
- Mandatory phone number recording
- Automated rate quotation calculation
- Multi-room group allocation support
PRODUCT WALKTHROUGH
Designed for everyday front desk operations.
Accessible, responsive interfaces tailored to manager, reception, and housekeeping roles.
Front Desk & Reservation Desk
Manage individual and group bookings with zero friction. Handle phone inquiries, check room availability in real time, confirm advance payments, and register guest identity proofs securely.
- Fast Guest Lookup: Identify returning guests and stay history instantly.
- Advance Invoicing: Native Odoo Sales & Accounting integration for advance collection.
- Group Bookings: Allocate multiple rooms across a single master party with separate folios.
- Document Verification: Record identity document receipt at check-in and return at checkout.
| Guest Name: | Suresh K. Pillai (+91 94471 23456) |
| Room Assigned: | Room 104 · Garden Cottage (2 Adults, 1 Child) |
| Stay Dates: | Nov 14 to Nov 17 (3 Nights) |
| Tariff: | ₹4,200 / night · Total: ₹12,600 |
| Advance (25%): | ₹3,150 Received (Bank Journal) |
| Identity Document: | Aadhaar Verified & Stored |
7, 14 & 30-Day Room Availability Board
Visual room calendar providing total visibility over every room row and stay duration. Instant floor and room-type filters prevent double-bookings and speed up guest assignment.
- Multiple Views: Switch between 7-day front-office, 14-day operational, and 30-day forecast views.
- Color-Coded Statuses: Confirmed stays, checked-in guests, pending checkouts, and clean status.
- Drag & Reassign: Move reservations between compatible rooms with capacity and rate validation.
Standardized 8-Point Housekeeping Loop
When a guest checks out, the room is automatically flagged as To Clean. Housekeeping staff complete an 8-item cleaning checklist before the room can be released back to Available.
Room 103 (Deluxe Villa) · Assigned to: Rajesh (Housekeeping)
Revenue & Occupancy Analytics
Track key hospitality metrics in real time. Compare current versus previous periods, analyze booking sources, and review paid vs outstanding balances.
- ADR & RevPAR: Average Daily Rate and Revenue Per Available Room.
- Occupancy Percentages: Real-time room-night utilization rates.
- Source Analysis: Direct bookings, OTAs, and social campaign performance.
BUILT FOR REAL HOSPITALITY
Comprehensive operational capabilities.
Everything needed to run independent resorts and homestays smoothly.
01. Room & Floor Setup
Configure multiple blocks, floors, and room types with individual tariffs, extra beds, and capacity constraints.
02. Reservations & Enquiries
Manage single and multi-stay bookings. Record guest details, phone numbers, and special stay requirements.
03. 7, 14 & 30-Day Room Board
Interactive room matrix giving immediate visibility over occupied, reserved, cleaning, and available inventory.
04. Check-in & Checkout
Streamlined front-office arrivals with identity document verification and express checkout balance collection.
05. Group Bookings
Manage large parties (e.g. 18-person retreats) across multiple rooms with unified contacts and independent room stays.
06. Billing & Advances
Native integration with Odoo Sales & Invoicing: advance percentage registration, Cash/Bank journals, and final balance invoices.
07. Housekeeping Loop
Mandatory 8-item cleaning checklist ensures rooms move from dirty to available only after verified staff inspection.
08. Management Analytics
Real-time analytics for ADR, RevPAR, room occupancy percentages, booking source trends, and financial performance.
09. Role-Based Permissions
Granular access control: Manager has full operational & financial access; Reception manages stays; Housekeeping accesses tasks.
10. WhatsApp Sharing
Prepared WhatsApp templates for booking confirmation, welcome, and invoice sharing without third-party API dependencies.
11. Multi-Property Operation
Support multiple resort properties inside a single Odoo database with company-isolated rooms, journals, and bookings.
12. Pure Web Application
Runs seamlessly in modern desktop, tablet, and mobile browsers with zero app-store downloads or device restrictions.
CONNECTED CHANNELS
Synchronize bookings and capture leads.
Expand your reach with verified connector workflows linking external channels into Odoo.
AxisRooms Connector
Connect Resortify and Odoo with major OTA distribution channels through AxisRooms channel manager. Keep room rates and inventory synchronized to prevent overbooking.
Directional conceptual flow: External OTA reservations and rate updates synchronized via AxisRooms API.
Meta Lead Integration
Ingest direct guest enquiries from Facebook and Instagram Instant Form campaigns directly into Odoo CRM. Front-desk staff can immediately call or message interested guests.
Directional conceptual flow: Guest ad responses dispatched as CRM opportunities with campaign attribution.
TRANSPARENT INVESTMENT
Predictable pricing.
No hidden surprises.
Complete operations included in one simple plan. One-time setup followed by predictable monthly billing.
Resortify PMS Basic
Complete property & reservation management for modern resorts and hotels.
Basic Plan Includes:
Featured Integrations & Add-ons
Select optional integrations to include in your enquiry. Quoted based on property requirements without changing base plan pricing.
Plan Calculation
Real-time breakdown of your initial and ongoing subscription.
COMMON QUESTIONS
Frequently asked questions.
Clear answers to practical questions about Resortify PMS.
SEE RESORTIFY IN ACTION
Ready to transform your resort operations?
Book a live walkthrough or write to support@polytrix.in to discuss your property layout.